Wake Summer Housing Intern Program (SHIP)

Easy. Convenient. Affordable.

Make Wake your summer home. Wake SHIP offers easy, convenient, affordable housing for summer interns & researchers across the Triad area.  Our partially furnished apartment style housing is available each summer beginning in June.


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Check back to register for 2023!

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GENERAL INFORMATION

Wake SHIP provides you with a comfortable home away from home during your summer internship and offers the opportunity to interact with other interns from the local area, across the country, and around the world.


Housing Dates

June 1, 2023 – August 1, 2023*

*Departures on August 1, 2023, must check out no later than noon.

Eligibility

We invite anyone involved in non-classroom academic coursework, such as, but not limited to, thesis, dissertation work or Internship work related to an academic discipline or other special circumstances.

Available Housing

Interns will be housed in apartment-style residence halls on Wake Forest’s Reynolda campus. Each fully furnished unit includes private bedrooms, a bathroom, a shared living space, a shared kitchen, and access to laundry facilities.  Utilities are incorporated in the nightly rate.

Registration Deadline

While there is no registration deadline for intern housing, placement is based on a first come first serve basis.

Wake SHIP Agreement

  • Terms & Conditions

    By Registering and participating in the Wake Summer Housing Intern Program (Wake SHIP),  you are agreeing to the following terms & conditions:

    COVID-19 Protocols:

    Wake Forest University is engaged in ongoing efforts to minimize the risk of COVID-19 transmission in programs and activities that occur on the University’s campuses and in University facilities. The University has implemented specific protocols for camps and conferences that take place during Summer 2022.


    2022 Summer Camp & Conference Guidelines and Expectations

    • All campers, staff members and volunteers  for overnight and day camps must provide proof of full vaccination or a negative test 24 hours before the start of the camp.
    • For camps that run more than one week, an additional negative test is required at the end of the first week. This test will be at the personal expense of the camper, staff member, or volunteer.
    • Campers, staff members, and volunteers who exhibit symptoms of COVID-19 will be required to immediately isolate and the affiliated camp/program must provide oversight for isolation until the camper, staff member or volunteer can be picked up or depart from the camp. No refunds will be provided to campers who must leave camp prior to completion. 
    • Exemptions from vaccinations for medical or religious reasons are not needed based on the negative test option.
    • Masks are a personal choice based on personal assessment of risks.

    Required Protocol Documentation

    Each camp/program must provide the following:

    • Written confirmation verifying vaccination records or negative test results have been collected and reviewed for each camper, staff member, and volunteer prior to the start of the camp session,  as well as confirmation confirming a second negative test result for campus that run longer than one week.
    • Written protocols for isolation and quarantine including
      • Chaperone processes for under age campers who are symptomatic or test positive. 
      • Guidelines for returning symptomatic campers to parents/guardians when removed from camp activities
      • Guidelines for returning staff members and volunteers who are symptomatic or test positive
    • Weekly testing protocols for unvaccinated campers, staff members, and volunteers who stay on the Wake Forest Campus longer than 7-days (and each 7-day period thereafter)

    Qualifications

    The Guest is involved in non-classroom academic course work, such as, but not limited to, thesis, dissertation work or Internship work related to an academic discipline or other special circumstances.

    Financial Arrangements

    By execution of this AGREEMENT, the Guest agrees to pay the University the rate agreed upon, as specified on the application by the Guest and the Conference Services office. The Guest understands that accommodations and rates are based on availability.

    Payment

    The full balance for your stay is due prior to checking in on campus.

    Payments can be submitted through the online payment process via credit card upon registration; Credit card payments will only be taken through online registration. If paying via credit card online, partial payments can be made until the final balance is paid in full.

    Payments can also be submitted via mail by check, cashier’s check, or money order. You may present a check upon arrival/check-in. Note that checks are the only form of payment taken upon arrival. Checks can be made payable to Wake Forest University.

    If a department of Wake Forest University or the company hosting your internship is paying for your stay, an invoice will be sent to the department specified for payment.

    Date Changes

    If you need to modify or cancel your current registration dates/information, you may do so online by clicking the “Already Registered” link located on the Wake SHIP registration page or via the “click here to view the event summary” in your confirmation email.

    From the MY REGISTRATION tab click MY TRAVEL

    You will see your existing housing requests listed under your name. To change your requested dates, click EDIT under the actions section and make changes as needed.

    At any time, the Guest may request to stay additional nights, so long as the move-out date is still within the dates of the program. After the Conference Services office sends the confirmation, the outstanding balance for the additional nights must be paid within 48 hours.

    Cancellation by Guest

    If cancellation of all or part of a reservation is necessary, please do so online or in writing at least ten (10) days prior to your scheduled arrival. You may cancel online by following the directions below or by sending correspondence to conferences@nullwfu.edu

    Visit the Wake SHIP Registration page, and click the “Already Registered” link located at the bottom of the page or via the “click here to view the event summary” in your confirmation email

    From the MY REGISTRATION tab click MY TRAVEL

    You will see your existing housing requests listed under your name. To change your requested dates, click EDIT under the actions section and make changes as needed.

    Failure to Pay

    If the Guest fails to pay the balance due, the Conference & Event Services office reserves the right to terminate the AGREEMENT.

    Returned Checks

    If a Guest provides a check that is returned due to insufficient funds, there will be a $25 charge added to the Guest’s account. The Conference & Events Services office will contact the Guest and the Guest will have forty-eight (48) hours to make payment online via credit card, with a certified check or cashier’s check.

    Room Assignments

    Specific room assignments will be made by the Conference & Event Services office 7-14 days prior to check in. The Conference & Event Services office will attempt to accommodate all apartment requests. Room assignments are made without regard to race, creed, color, age, veteran’s status, sexual orientation, or national origin. The Conference & Event Services office reserves the right to assign applicants to available space, alter any assignment at any time, and deny or revoke the privilege of housing to any Guest who disrupts the residential facility environment, or violates any provision of this AGREEMENT. An apartment cannot be shared with others not approved as a renter.

    Americans with Disabilities Act (ADA)

    It is the policy of the University to ensure meaningful access to qualified persons with disabilities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws. Accordingly, please notify the Conference Services office in writing at least thirty (30) days before your scheduled arrival on campus of any disabilities that may require reasonable accommodation.

    Check-In/Check-Out

    All Guests will check-in/out of housing between the hours of 9AM and 5PM, M-F at the apartment complex office with Conference & Event Service. Arrivals/Departures after 5:00pm, and arrivals/departures on Saturday, Sunday and holidays will need to be arranged by calling our office prior to your requested date to arrange with a staff member to meet you. As a reminder, all Guests are allowed one check-in and one check-out per stay within our facilities.

    Parking

    Deacon Place is a private community, guests will receive an access card to enter the property after hours and on the weekends.

    Laundry

    Guests may use the laundry machines conveniently located in their assigned apartment in Deacon Place.

    Internet/Streaming Services

    Wake Forest University is a wireless campus and you will be able to access the WiFi by logging in as a “guest”.

    All apartments are streaming only, not coax equipped.

    Housekeeping

    Apartments & rooms will be cleaned before arrival.  You are responsible for keeping your room & apartment tidy; including cleaning the bathroom, kitchen & taking out your trash during your stay.  Trash disposal is centrally located at each building of the complex. 

    Revocation of AGREEMENT

    This AGREEMENT may automatically and immediately terminate without refund of fees at the University’s discretion:

    1. If the Guest ceases to participate in an Internship or other professionally related reason for housing provided on their application.
    2. If the Guest fails to pay required housing fees.
    3. If the Guest engages in any misconduct, including but not limited to any of the actions described as Prohibited Conduct in the Wake Forest University Code of Conduct (available upon request and on the internet).
    4. For any other reason pursuant to the University’s exercise of its reasonable discretion.

    Prohibition of AGREEMENT

    Term &  Conditions in this AGREEMENT are personal and may not be transferred or assigned to another person.

    Responsibility for Personal Property

    The University does not assume responsibility for:

    1. Loss or damage to articles of personal property that occurs in its buildings or on its grounds. Guests are encouraged to carry appropriate insurance to cover such losses.
    2. Power outages including those that result in the loss of stored computer memory, data, and/or files or voltage spikes or surges which damage computers or any appliance. Guests are encouraged to use voltage surge protectors. Extension cords are prohibited; only surge protectors with a reset button are allowed in residential facilities.

    Responsibility for the Apartment

    Each Guest is responsible for the condition of the assigned apartment and shall reimburse the University for all damage to the apartment, and damages to or loss of fixtures, furnishings, or properties furnished under this AGREEMENT. Removal of University furniture from residential facilities is prohibited. No alterations are to be made to the furniture or fixtures provided by the University. Additional furnishings brought into the apartment must be freestanding and clear of all existing fixtures, furniture or walls; wall hangings & decor of any kind is prohibited.

    Guests are expected to take every precaution to assure that common areas are not abused. Removal of common area furnishings or equipment from their proper location constitutes theft of University property.

    Insurance

    The University does not provide any insurance to or on behalf of Guests whether health insurance, accident insurance or otherwise.

    Apartment Entry

    The University reserves the right to enter an apartment at any time for any appropriate purpose including; to determine compliance with all safety and health regulations and provisions of public law, University regulation, or housing policy; to provide cleaning or maintenance work. An apartment may also be entered if there is an indication of danger to life, health, or property.

    Keys & Access Cards

    All Guests in Wake Summer Housing Intern Program are assigned keys for access to their apartment. Under no circumstances are these keys to be loaned or given to anyone else. Upon check-out from University housing, all keys must be returned. Failure to do so will result in a fee to be paid immediately. Guests who lose their keys during the course of their stay on campus must report such loss to the Conference Service office within 24 hours.

    In the event of a lost or unreturned apartment key, all apartment locks will be changed, even if the roommates, where applicable, have not lost their keys or the other bedrooms are not occupied. The cost of a lock core change for the bedroom is $75. The cost of a lock core change for the exterior door of the apartment is $125. Lost Access cards are $15.00 per card.

    Lock-Outs

    If a Guest becomes locked out of the apartment contact the Conference & Event Services office.

    Maintenance / Work Order Requests

    For all NON-EMERGENCY requests, please submit a work order with the Wake SHIP Maintenance Request Form. Work orders are processed Monday-Friday from 8 am-4:30 pm.

    Should you need immediate assistance please contact the Conference & Event Services team at 336.758.1755.

    Visitors

    Guests are responsible for the conduct of their visitors. Overnight visitors are allowed only with the consent of roommates. Long-term visitors (four nights consecutive or longer) are prohibited.

    Appliances

    Appliances guests may use in their apartments are clocks, fans, stereos, televisions, electric razors, hair dryers. The following are not permitted in Guest apartments ceiling fans, space heaters, halogen lights, and appliances with an exposed electrical coil. Plug-in air fresheners are also prohibited. Extension cords are prohibited; only surge protectors with a reset button are allowed in residential facilities.

    Drugs and Alcohol

    The use, possession, or distribution of narcotics or illegal drugs is strictly prohibited on campus and in residential facilities. The unauthorized use, possession, or sale of any drugs, including those sometimes prescribed for medical purposes will not be tolerated at any time.

    Guests under the age of 21 who purchase or knowingly possess any alcoholic beverages violate North Carolina State law. In addition, any person who furnishes an alcoholic beverage to a person who is under 21 years of age violates North Carolina State law.

    Any violation of this Section will be grounds for immediate termination of the AGREEMENT without refund of fees.

    Smoking

    Smoking is prohibited in all areas of residential facilities, including common areas and individual apartments and rooms.

    Firearms, Fireworks and Explosives

    Firearms, fireworks, ammunition, explosives and weapons of any sort are not allowed on campus. This is strictly enforced in all residential facilities.

    Fire Protection

    The University will not tolerate Guests starting fires of any sort in or near the residential facilities, or elsewhere on campus. If a Guest is found tampering with fire alarm mechanisms and/or fire extinguishers and/or refusing to vacate a building in the event of a fire alarm, it may result in the Guest being required to vacate the premises immediately and no refund of fees will be made. The Conference Services office may assess Guests either collectively or individually for false alarms and/or damage to alarm mechanisms or extinguishers. Candles, incense, and other combustible materials may not be used in University buildings, including Guest apartments.

    Security

    Guests who enter or leave by locked security doors are responsible for leaving them in a locked position. Doors must not be propped open at any time. Keys should be carried at all times, and are not to be loaned. Guests should report anyone or anything suspicious or any lost or stolen articles to the Conference Services office immediately. The University does not assume responsibility for loss or damage to personal items or for personal injury. Guests should arrange for their own insurance coverage including renter’s insurance.

    Pets

    Pets and animals are not allowed in residential facilities.

    Service and Emotional Support Animals are accepted on a case-by-case basis and in accordance with applicable laws and regulations. Documentation will need to be provided on the letterhead of the intern’s treating physician or mental provider prior to or upon check-in.

    Provision of Services

    The Conference Services office agrees to provide reasonable amounts of air-conditioning, water, and electricity during the AGREEMENT period. Interruptions of any or all of these services for reasons of maintenance, repair, or catastrophe, will not be considered a breach of the AGREEMENT, and the University assumes no responsibility for damages. If an interruption does occur, the University agrees to use commercially reasonable efforts to restore the affected service within a reasonable amount of time.

    Additional Policies

    1. Objects may not be dropped or thrown from the windows and/or balconies and screens may not be removed.
    2. All Guests of the University are expected to maintain a reasonable sound level in their apartments at all times.

DP Kitchen & Living Space

ACCOMMODATIONS

Housing Details

Interns will be housed in apartment-style residence halls on Wake Forest’s Reynolda campus. Each fully furnished unit includes private bedrooms, a bathroom, a shared living space, a shared kitchen, and access to laundry facilities.  Utilities are incorporated into the nightly rate. Residents are responsible for furnishing all essential amenities including television, linens, cookware, dishes, etc.

What’s Provided:
  • Each room includes a bed, a dresser, a desk and chair, a closet, dresser, window blinds,
  • Air-Conditioning
  • 24-Hour Assistance between June 1st– August 1st
  • WiFi
  • Gated Community 
  • Convenient parking 
  • Secure buildings & rooms
  • Fire Detectors & Sprinklers
  • Shuttle service between the Shuttle Hub: Shelter B to IQ / Wake Downtown
  • University Police 336.758.5911 or dial 5911 from any university phone
  • Wake Alert University Notifications (To opt in Text WFUEvents to 226787)

Packing For Your Stay

Things To Bring:
  • PACK IT:
    • UL-approved power strips (with a circuit breaker)
    • Cookware & Tableware
    • Cleaning Supplies
    • Soap, toiletries, shower bucket
    • Towels, washcloths
    • Bathrobe, slippers
    • Hair dryer
    • FULL-SIZE or TWIN sheets, blankets (please check with your internship contact to confirm which size sheets you will need to bring.)
    • Bedspread
    • Pillow and pillowcases
    • Wastepaper basket
    • Desk lamp
    • Desk/office supplies; stationery, stamps, pens, pencils, stapler.
    • Memo board for a door
    • Camera
    • Television (Note: Streaming services only, individual subscriptions are required.)
    • Detergent, iron, laundry bag, clothes hangers
    • Alarm clock
    • Flashlight
    • Radio, stereo
    • Keurigs or Keurig-style makers

    Bicycles
    You are welcome to bring your bike, but you cannot easily store it in your room. Bike racks are provided around the residence halls. Be sure to bring a bike lock for security!

Prohibited Items:
  • LEAVE IT
    • Bed lofts
    • Fans with cooling systems
    • Humidifiers or Misters of any kind
    • Extension cords
    • Plug-in air fresheners
    • Multi-plug adapters
    • Halogen lamps
    • Candles (including those that are decorative)
    • Fireworks or weapons (including paintball guns)
    • Foam Mattress toppers
    • Microwave ovens
    • Toasters or toaster ovens
    • Electric grills or George Foreman grills
    • Hot plates or electric skillets
    • Crockpots; waffle or crepe pans
    • Electric/space heaters
    • Any coil appliances
    • Kerosene lamps or appliances
    • Waterbeds
    • Pets and animals
    • Black lights
    • Additional air conditioners
    • Non UL-approved lighting
    • Wireless computer access points (the University will provide connectivity)
    • Candle warmers
    • Cinder blocks
    • All residence halls are non-smoking

Arrival & Departure Information

Check-In

Staff will be available for your group’s program pre-approved date between 9:00 a.m.-5:00 p.m.   If you are arriving after hours or on the weekend, please make every effort to notify your group’s contact and the Conference & Event Services team prior to your arrival date to arrange for a staff member to meet you.

Check Out

Information on key drop will be provided closer to the date of check out.

Departures on August 1st must check out no later than noon. 

*As a reminder, all Guests are allowed one check-in and one check-out per stay within our facilities.*

Keys, Access Cards & Lockouts

All Guests in Wake Summer Housing Intern Program are assigned keys for access to their apartment. Under no circumstances are these keys to be loaned or given to anyone else.

Guests who lose their key(s) /access card during the course of their stay on campus must report such loss to the Conference Service office within 24 hours. In the event of a lost or unreturned apartment key, all apartment locks will be changed, even if the roommates, where applicable, have not lost their keys or the other bedrooms are not occupied.

LOST APARTMENT KEY CHARGE: $125.00

LOST ACCESS CARD CHARGE: $15.00

Upon check-out from University housing, all keys/access cards must be returned. Failure to do so will result in lost key charges.

Housekeeping & Maintenance

Apartments & rooms will be cleaned before arrival.  You are responsible for keeping your room & apartment tidy; including cleaning the bathroom, and kitchen as well as taking out your trash during your stay.  Trash disposal is centrally located at each apartment building.

During your stay, should you have a non-emergency maintenance request, please submit a work order below. Work orders are processed Monday-Friday from 8:00 a.m.-4:30 p.m.


Wake Downtown lit up at night with ambient lighting.

NIGHTLY RATES

Shared Apartment with Private Bedroom, Private Bathroom*

2023 rates coming soon 

*Shared apartment includes kitchen, living area, and laundry units.

Private Apartment* (1 person apartment)

2023 rates coming soon 


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Campus Map

Explore Wake’s Reynolda Campus & surrounding areas with our interactive map.

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Parking Map

Interns are welcome to park in any general lot with your provided hang tag.

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Innovation Quarter Map

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Atrium Health (WFBH)

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